Grant Review

Review meetings of the Arts Advisory Panel are held approximately thirty days after each grant deadline.  These meetings are open to the public and attendance by applicants is strongly encouraged.  Meeting details will be distributed to applicants and posted on our calendar page as each meeting date approaches.

Fiscal Year 2015:

  • Thursday, August 7, 2014
  • Thursday, November 6, 2014
  • Thursday, March 5, 2015
  • Thursday, May 7, 2015

Review Process

The main function of the Arts Advisory Panel is to advise the Board of Directors on the merits of the grant proposals SEMAC receives.  At the Grant Review meeting, the panel will review all eligible proposals and rank each based on the following criteria.

1.  Artistic merit and quality of the project or program.  Considerations used to address this criterion may include:

  • How well do the resources such as qualifications of artistic personnel, facilities, activities, etc., meet the project goals?
  • How well does the project meet or advance the goals of the artist or organization?
  • How does the project contribute to the artistic development of the respective art form and/or audience?
  • How does the project increase the number and variety of arts opportunities in the community or attempt new approaches to existing arts programs?

2.    Demand or need for the project or program by the applicant or by the constituents served.  Considerations used to address this criterion may include:

  • Community involvement and support for the project.
  • Whether the project is duplicated and if so, does it improve upon an existing program?
  • The method used to determine that the project is needed.

3.    Ability of the applicant to accomplish the project or program they describe or the organizational goals as presented.  Considerations used to address this criterion may include:

  • The planning process used to develop the project format.
  • Qualifications of the artistic and administrative personnel to be used in the project.
  • Feasibility of the budget.
  • Marketing and publicity efforts.
  • Evidence of the applicant or host organization’s fiscal responsibility.
  • Previous successful efforts.

When reviewing the applications, each panelist gives three numerical scores to each application, one corresponding to each of the three review criterion.  The scores range from 1 (poor) to 5 (superior).  When tallied, the scores are weighted and the total of the weighted scores is divided by the number of reviewers for the application’s ranking.

Following the Grant Review, the Board of Directors then reviews the rankings of the Arts Advisory Panel at the next regularly scheduled monthly board meeting.  This meeting is also open to the public.  The Board makes final funding decisions based on the Panel’s rankings.  In the event there are more meritorious projects than money available, grants are awarded per ranking until the allocated funds are exhausted.  Applicants will be notified in writing of the Board’s decision within 14 days after the Board meeting.

There is no right of appeal to dispute decisions with respect to artistic merit, quality, demand, need, or ability.  However, any applicant who can show cause that established grant review procedures were not followed, or can show that the policies of the program are not equitable to all applicants, may file an appeal in writing within ten business days of notification of the SEMAC Board’s decision on that application.

The Board’s Executive Committee will review the appeal prior to the next scheduled board meeting.  The Executive Committee will determine if there exists sufficient cause for an appeal and if further investigation is warranted.  If the Executive Committee finds that there is cause for an appeal, they will bring the matter before the entire Board, which shall make a final decision.

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