Grant Review

Review meetings of the Arts Advisory Panel are held approximately one month after each grant deadline.   These meetings are open to the public and attendance by applicants is encouraged.  Meeting details will be distributed to applicants and posted on our Calendar as each meeting date approaches.

Fiscal Year 2019: 
Thursday, August 2, 2018
Thursday, November 1, 2018
Thursday, March 7, 2019
Thursday, May 2, 2019 and Thursday, May 9, 2019

Fiscal Year 2020:
Thursday, August 1, 2019
Thursday, November 7, 2019
Thursday, March 5, 2020
Thursday, May 7, 2020

Review Criteria

At the Grant Review meeting, the Arts Advisory Panel will review all eligible proposals and score each based on the following criteria.

1.  Artistic merit and quality of the project or program.  Considerations used to address this criterion may include:

2.    Demand or need for the project or program by the applicant or by the constituents served. Considerations used to address this criterion may include:

3.    Ability of the applicant to accomplish the project or program they describe or the organizational goals as presented.  Considerations used to address this criterion may include:

Review Process

The main function of the Arts Advisory Panel is to advise the Board of Directors on the merits of the grant proposals SEMAC receives.  When reviewing the applications, each panelist gives three numerical scores to each application, one corresponding to each of the three review criteria.  The scores range from 1 (poor) to 5 (excellent).  When tallied, the scores are weighted and the total of the weighted scores is divided by the number of reviewers scoring the application.

Following the Grant Review, the Board of Directors then reviews the scores of the Arts Advisory Panel at the next regularly scheduled monthly board meeting.  This meeting is also open to the public.  The Board makes final funding decisions, taking into consideration the Panel results.  In the event there are more meritorious projects than money available, grants are ranked by score and awards made until the allocated funds are exhausted.  A list of awards will be posted the day after the Board meeting, and all applicants will be notified by postal mail regarding the Board’s decision later that week.

There is no right of appeal to dispute decisions with respect to artistic merit, quality, demand, need, or ability.  However, and only for Arts & Cultural Heritage grants, any applicant who can show cause that established grant review procedures were not followed may file an appeal in writing within ten business days of notification of the SEMAC Board’s decision on that application.

The Board’s Executive Committee will review the appeal prior to the next scheduled board meeting.  The Executive Committee will determine if there exists sufficient cause for an appeal and if further investigation is warranted.  If the Executive Committee finds that there is cause for an appeal, they will bring the matter before the entire Board, which shall make a final decision.